Best Online Bookkeeping Services for Small Business [2023]

Apr 20, 2022 | Small Business

Best Online Bookkeeping Services for Small Business

You should look for an online bookkeeping company that integrates with your accounting software, and does not break your budget.

If you are anything like me, accounting and bookkeeping is not my favorite task… and if I am going to be completely honest – I am not a fan of doing my own books. For this reason, I have been using professional payroll services, tax services, and bookkeeping services. Some have told me that I could just do it myself using accounting software… but like my accountant always tells me:

Even if you can do it yourself, should you?

What is Bookkeeping?

Bookkeeping is the recording of a company’s financial activities. It can take time to reconcile bank statements and invoices with receipts and create financial reports. These tasks can be outsourced to an online bookkeeping service, which can relieve some of the stress on small-business owners.

Online bookkeeping services generally have real staff who will reconcile your books every month, generate financial reports such as balance sheets or cash flow statements, and ensure that your documents are in order for tax time.

How to Find the Best Online Bookkeeping Services

There are a lot of great online bookkeeping services available. Among these services, we’ll cover several of the top bookkeeping services and the one that I use. Which one is best for your business? Keep reading for tips to find what I think are the top online bookkeeping service for your business.



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When you use Bench online bookkeeping and accounting services, your bookkeepers will connect your merchant, credit card, and bank accounts. All transactions are tracked automatically, and the service uses bank-grade security and 256-bit encryption. You can even upload receipts and send them directly to Bench. Your monthly financials will include visual reports and easy-to-understand graphics. The service is backed by an in-house research team, which provides informed answers to complex questions.

For a low monthly fee of $299 (billed monthly) the Essential plan includes unlimited bookkeeping, year-end financial statements, and support from Bench’s research team. The Premium plan adds unlimited communication with Bench’s research team, as well as year-end filing for sole proprietors, contractors, and businesses. Bench can also help you prepare and file income taxes, and their partnership with Taxfyle makes the process easy and convenient.

bench pricing

When you use Bench’s bookkeeping and accounting services, you can check in with the service as often as you need to. They usually reply within a day or two. If you need to contact Bench quickly, try calling or writing them earlier in the week. Depending on the time of year, you can also opt for an additional add-on package, such as BenchTax. While these services are generally quite affordable, you may find them to be more expensive than you expect.

Unlike other bookkeeping services, Bench only works on cash-basis accounting, which leaves out many medium and large businesses. Bench is also relatively new to the online bookkeeping services market, with headquarters in Canada. Despite its Canadian location, Bench online bookkeeping services are offered in more than a dozen countries. If you want to know more, you can take a free trial of Bench. Bench’s experts will help you get started with your account and guide you through the tools.

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InDinero Bookkeeping services are a great way to manage your finances. They offer a variety of plans to meet the needs of small businesses, including the Essential plan. This plan handles everyday bookkeeping and prepares important financial reports. The Custom plan, on the other hand, has more accounting services, including revenue recognition and tax filing. With inDinero’s tax experts on staff, you can get your business’s taxes prepared, including filing one Federal and one State tax return.

Pricing is available in monthly, quarterly, and annual installments. Unlike some competitors, inDinero offers monthly, quarterly, and annual billing options. Pricing varies depending on the type of accounting your business uses. The Essential package starts at $900 per month, and includes accrual accounting managed by controllers. You can choose which plan fits your needs best, but you will need to contact a salesperson to discuss pricing.

Outsourcing your accounting tasks is a great way to maximize the efficiency of your business. With inDinero, you’ll find that your bookkeeping is easy and cost-effective, so you can focus on other aspects of your business. With flexible plans, you can scale up and down as your business grows, making it possible to make informed decisions that will benefit your business. The best part? It’s easy and quick to set up.

For business owners who need their accountants to do less work, inDinero is a good option. It saves time and money over hiring an in-house professional. However, it doesn’t offer advanced accounting software. QuickBooks Online and Live are full-service bookkeeping services. QuickBooks Online provides payroll services, too. There are a number of other features and benefits that come with these packages, but the most important ones are the ease of use and cost.



The FreshBooks online bookkeeping service lets freelancers track time, assign it to clients, and create invoices. There are a few features that make FreshBooks stand out, but they can be expanded by purchasing add-ons called integrations. You can import expenses straight from your bank account. It can also link to your Outlook or Zoom account, which is handy if you hire independent contractors for work. FreshBooks also has a report that shows your profit and loss and a high level overview of your finances.

The FreshBooks interface allows you to add new clients easily. Just enter the name of your client and contact information. Then, customize their billing history, add reminders, late fees, and other details. You can even add an email address to send invoices directly to clients if necessary. Once you’ve finished adding clients, you can proceed to step three. You can even set up a new client homepage for them and automatically populate additional information as they are billed.

When it comes to collaboration, FreshBooks is excellent for teams. Teamwork makes for a more effective workflow, which increases productivity and efficiency. FreshBooks offers a centralized place for project files and messages, which means all team members can work from one place. You can even integrate FreshBooks with other systems, such as QuickBooks Online, to improve your communication. FreshBooks is a great tool to use if you have more than one business.

If you’re just starting out, FreshBooks Lite is a good choice. This plan costs just $15 a month and lets you bill up to five clients. You can also manage your time, track expenses, and accept online payments. If you’re looking for more features, you should consider FreshBooks Premium and Select plans. You’ll also be able to enjoy a 10% discount if you sign up for the annual plan.

KPMG Spark

If you’re looking for an online bookkeeping service that can handle your books seamlessly, KPMG Spark is a great choice. Its powerful automated bookkeeping capabilities are second to none, and you can even set up custom tracking. If you want to know exactly how much your marketing budget is costing your company, you can easily track it by product line. Whether you need help with QuickBooks or just need your business financials to be organized, KPMG Spark is the perfect service for you.

While there are many online bookkeeping services available, Spark is particularly good for small businesses. It has a dedicated bookkeeper and manager for each customer. You’ll be able to communicate with them via chat, email, and phone, as well as one-on-one sessions with an assistant. Spark also offers a large number of add-on services, including payroll services, business licensing, and tax-related services. They can help you with individual and business tax returns, as well as sales and use tax and R&D tax credits.

KPMG Spark allows you to set up an unlimited number of users. You can control access permissions for each user, which increases flexibility and security. With KPMG Spark, you can keep track of expenses and revenues for your multiple projects or business divisions. The KPMG Spark team will review all transactions and categorize them so that your financial records reflect the information you need to make business decisions.

Pricing is another factor in choosing the right bookkeeping service. Spark offers a variety of monthly plans, starting at $295 for smaller businesses and going as high as $895 for businesses with more than nine bank accounts. The Essential plan, which includes an accounting team, costs $595 per month. Spark pricing varies based on the number of bank accounts, number of transactions, and complexity of the company.

Merritt Bookkeeping

Merritt Bookkeeping offers guaranteed services. The dynamic and responsive owner is a left and right-brain thinker who has fashioned her bookkeeping company to suit real businesses. She specializes in converting data into information, and will communicate with you through a web-based app. You can also call or email the Merritt Bookkeeping team for additional support. If you don’t like the way your bookkeeping is done, you can request a free consultation.

The price of using Merritt Bookkeeping is reasonable. For $190 a month, you can have your books imported into the service’s system. You can also catch up on your backlogged books at a discounted rate. Regardless of whether you need help with bookkeeping or just want to outsource your accounting work, Merritt Bookkeeping offers a convenient and affordable solution to your accounting needs. With no hidden fees or long-term contracts, you can trust Merritt Bookkeeping to keep your accounts up-to-date without worrying about the hassles of bookkeeping.

Unlike some other bookkeeping services, Merritt Bookkeeping offers an easy and convenient online solution to your business’s bookkeeping needs. They use QuickBooks as their bookkeeping platform, and their basic package includes automated monthly downloads of bank statements and financial reports. This is ideal for businesses that need only basic bookkeeping, but don’t need payroll or invoicing help. It’s easy to connect your accounts with Merritt Bookkeeping, and the flat-rate pricing makes them a popular choice for small businesses across the country.

Merritt Bookkeeping is a multi-award-winning bookkeeping service provider with offices in San Diego, CA. The company accepts online inquiries and is open Monday through Friday from 9:00 AM to 5:00 PM. The company is known for its attention to detail, and the quality of their services. Not only do they handle taxes, but they also handle expense records. You can also request a free consultation online or over the phone.

How to Find a Trustworthy Virtual Bookkeeping Service

If you’re in need of bookkeeping services, you may be wondering how to find a trustworthy virtual service. Virtual bookkeeping companies offer a variety of different services, and you may find it helpful to choose the right one for your business. These professionals will do a thorough job of keeping your financial records up-to-date, and they will even set up your software if you’re not comfortable using it. However, virtual bookkeeping may not for everyone. In some cases, you’ll find them more expensive than others.

Traditional bookkeeping services require someone to make appointments, print out reports, and send them. You might have a hard time tearing yourself away from your business to go to a meeting with a bookkeeper. Additionally, you’ll have to deal with traffic, find parking, and make small talk – all of which can be exhausting. Using an online bookkeeping service may be a better option, especially if you’re in need of a higher level of service.

The key to effective virtual bookkeeping services is efficiency. To ensure that your clients are happy with your service, use an online scheduling app. A virtual bookkeeper who is unable to answer your emails will likely not be a good fit. You should also look for a virtual bookkeeper who is responsive and provides a clear onboarding process. A good virtual bookkeeper will make your job easier by providing an easy-to-use interface that will allow you to communicate easily with them.

When you hire a virtual bookkeeping service, you can benefit from the skills of a financial controller. In-house accounting departments must grow to meet the demands of an increasing business, but a virtual bookkeeping company can scale its services as needed. This prevents disruption during growth and avoids the need to hire additional staff. And, virtual bookkeepers often offer an abundance of add-on services for clients. You can easily manage all of your financial needs from the comfort of your home.

Once you’ve chosen a virtual bookkeeper, you can start work right away. These experts will categorize your transactions, reconcile your credits and debits, and manage your company’s payroll. You can also communicate with them directly through video chat or messaging. And they’ll be happy to answer your questions and help you stay within your budget. It goes without saying that since virtual bookkeeping services are virtual, you’ll be able to communicate with them anytime you want.

If you choose to hire a virtual bookkeeper, you’ll want to make sure they use the same tools for managing your finances. Using cloud-based software like QuickBooks makes it possible for both parties to work efficiently and effectively. They’ll also be able to provide you with training on the software so you can be confident that they are doing their job properly. Ultimately, a virtual bookkeeper will be able to maximize the effectiveness of your small business’s finances.


Phil Tucker

Phil Tucker

Digital Marketing Expert

Phil Tucker is a digital marketing expert specializing in Search Engine Optimization and Website Design. He founded Be Famous Media in 2012, a digital marketing agency located in Lynchburg VA, that helps businesses across the United States increase their online visibility and attract more customers.

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